This quickstart walks you through setting up Supa from scratch. By the end, you’ll have your organization configured, your team invited, and a GPS-verified checklist completed in the field.Documentation Index
Fetch the complete documentation index at: https://docs.allsupa.com/llms.txt
Use this file to discover all available pages before exploring further.
Setup steps
Create your account
Go to app.allsupa.com/signup and create your account. Your 14-day free trial starts immediately — no credit card required.During sign-up, choose your role (for example, Operations Manager or General Manager) so Supa can tailor your onboarding experience.
Set up your organization
Once you’re in the web dashboard, configure your organization:
- Name your organization — this appears in the app for all your team members.
- Add locations — create a location entry for each site, branch, or outlet you manage (for example, “Outlet - Orchard” or “Warehouse A”).
- Create departments — group workers by function, such as Operations, Kitchen, or Security, to control which checklists and tasks each group sees.
You can add more locations and departments at any time. Start with the sites you want to pilot first.
Invite your team
Add your team members from the People section of the dashboard. You can invite staff by email address or phone number.Each invited member receives a link to download the Supa mobile app and join your organization automatically. Workers use the mobile app to receive tasks, complete checklists, and submit photo proof from the field.Assign roles as you add people:
| Role | Access level |
|---|---|
| Admin | Full web dashboard and app access |
| Manager | Dashboard access for their assigned locations |
| Worker | Mobile app only — sees assigned tasks and checklists |
Frontline workers only need the mobile app. They do not need access to the web dashboard.
Create your first checklist
Go to Checklists in the web dashboard and click New Checklist.You have two options to build your first checklist:
- Use AI generation — describe the process in plain language (for example, “Opening checklist for a café”) and Supa’s AI generates the checklist items automatically.
- Upload an SOP — import an existing standard operating procedure document and Supa extracts the checklist items for you.
Assign and complete in the field
Assign the checklist to a location or specific team member. They’ll receive a notification on the Supa mobile app.When the worker opens the checklist on their phone, Supa automatically:
- Stamps their GPS location to confirm they’re on site
- Requires live photos for steps that need visual proof — photos from the camera roll are automatically rejected
- Records the timestamp for every completed item
Review results in Analytics
Open the Analytics section of the web dashboard to see the completed submission. You’ll find:
- The completed checklist with each item’s status
- GPS coordinates confirming where the worker was
- Live photos attached to relevant steps
- Timestamps for each item
What to do next
Now that you’ve completed your first checklist, explore the rest of Supa’s features:Checklists & Audits
Learn how to build audit templates, set scoring rules, and schedule recurring checks.
Task Management
Assign one-off tasks to individuals with deadlines and photo proof requirements.
Training
Convert your SOPs into AI-powered training lessons your team completes on mobile.
Analytics
Set up dashboards to track compliance scores across all your locations.